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Tournament Organizer Agreement

Version 2026-10-08 · Effective October 8, 2026

Draft. This document has not yet been reviewed by an attorney and may change. Questions are welcome at jordan@myogambit.com.

1. Parties and acceptance

This agreement is between MYO Gambit (“MYO Gambit”, “we”) and the organization that accepts it (“Organizer”, “you”). The person who accepts it confirms that they are an owner of the organization and have authority to bind it. It applies together with our Terms of Service, Privacy Policy and Refund and Cancellation Policy. Where they differ, this agreement governs the relationship between you and us.

2. Independent organizer

You are an independent business. You are not our employee, agent, partner or joint venturer, and you may not present yourself as acting for MYO Gambit. We provide software; you run your events.

3. Your events are your responsibility

You alone are responsible for every tournament you create, including:

  • securing the venue and making sure it is safe and suitable, including courts, equipment, crowd and weather conditions;
  • staff, volunteers, referees and their conduct;
  • first aid, medical and emergency arrangements;
  • permits, licences and compliance with all laws that apply to your event;
  • the accuracy of everything you publish about the event;
  • delivering the event you sold, and looking after the participants who attend.

4. Eligibility, rules and disputes

You set and enforce your event’s rules, formats, seeding and eligibility, and you decide every dispute about them, including disputes about scores and results. The Service applies the settings you configure and you are responsible for checking them, including brackets, schedules and standings, before relying on them.

5. Entry fees and your Stripe account

Entry fees are charged on your own Stripe account, which you connect to the Service. You are the seller and merchant of record. You must complete Stripe’s onboarding, keep your account in good standing, and comply with Stripe’s terms. Payouts are made to you by Stripe on its schedule. We do not hold your funds. You are responsible for all taxes on your sales.

6. Platform fee

The Service is free to use. On each paid registration you authorize us to collect a platform fee from the payment. Our standard platform fee is $2.50 per paid registration, deducted from the entry fee. A different fee applies only where you and we have agreed it in a separate written agreement, such as a pilot or testing agreement, and only for the events that agreement names. Stripe’s processing fees are charged to you by Stripe and are in addition to our platform fee. We may change the standard platform fee for future events by giving you at least thirty days’ notice.

7. Refunds and chargebacks

  • You must publish a refund policy for every paid event and honour it.
  • Refunds are issued by you, from your Stripe account. You must keep enough balance available to pay them.
  • We keep the platform fee on a refunded registration, except as the Refund and Cancellation Policy provides: we return it when you cancel the whole tournament and refund its participants, for a duplicate charge, and for a payment error caused by the Service.
  • Chargebacks and payment disputes are yours to answer. You bear the disputed amount and any dispute fee, and we keep the platform fee on a dispute decided against you.

8. Cancelling a tournament

If you cancel a tournament you must tell its registered participants promptly and refund them in line with your refund policy and the law. You remain responsible for those refunds even if your Stripe account has been paid out.

9. Waivers and participant consent

Every paid event must carry a participant liability waiver that you provide and that participants are required to accept; the Service will not publish a paid event without one. The waiver is your document. You are responsible for its content and for having it reviewed by your own lawyer. We store it, present it, and record each acceptance for you. We give no advice about, and make no promise of, its legal effect. A template we make available is a starting point only.

10. Minors

You decide whether players under 18 may enter your events. If you admit them, you are responsible for obtaining the consent and waiver signature of a parent or legal guardian for each of them, and for supervising them appropriately. Children under 13 cannot hold an account on the Service; if you accept an entry for a child under 13, you must arrange it with the child’s parent or legal guardian and obtain their written consent.

11. Prizes

You may offer prizes, including cash prizes. You alone fund, award and pay them, and you are responsible for making sure your prize structure is lawful where the event is held and for any tax reporting it requires. We do not hold, guarantee or pay prize money.

12. Insurance

You must carry commercial general liability insurance that covers each event you run through the Service, in an amount appropriate to the event, and must give us proof of cover if we ask for it. We may require a minimum amount by written notice.

13. Participant information

The Service gives you personal information about the people who register for your events. You may use it only to run those events and to communicate with those participants about them. You must keep it secure, limit it to the staff who need it, not sell it, and comply with the privacy laws that apply to you. Emails you send through the Service must be about the event the recipients registered for.

14. Responsibility between us

To the extent the law allows, you agree to defend and hold MYO Gambit harmless from third-party claims, and the reasonable costs of responding to them, that arise from your events, including injury or loss at an event, your venue, your staff and volunteers, your refund and prize obligations, your waivers, and your breach of this agreement or of the law. This does not apply to the extent a claim is caused by our own negligence or misconduct.

The limits on our liability in the Terms of Service apply to this agreement. Nothing in this agreement limits liability that cannot be limited under applicable law.

15. Suspension

We may suspend your organization or an event, or stop new registrations, if you breach this agreement, if your Stripe account is restricted, if we reasonably believe an event puts participants at risk or is unlawful, or if the law requires it. Where practical we will tell you first and give you a chance to fix the problem.

16. Ending this agreement

You may stop using the Service at any time. Either of us may end this agreement by written notice. Ending it does not affect events already held, registrations already taken, your duty to refund participants, fees already earned, or records that must be kept.

17. Governing law and changes

This agreement is governed by the laws of the State of California, and disputes will be brought in the state or federal courts located in California. We may update this agreement; each version carries a version identifier and an effective date, and you will be asked to accept a new version before it applies to you.

18. Contact